Join ESN Haaga-Helia as a Volunteer

Looking for an exciting opportunity to grow, connect, and have fun?

Apply to ESN Haaga-Helia's Board for 2026!

BOARD OF 2026 WANTED - APPLY NOW! 📣

ESN Haaga-Helia is looking for new people to join the board for the 2026 mandate! Could it be you? 🫵

ESN is Europe’s biggest student network represented by +500 local sections in +1000 higher education institutions in +42 countries! ESN Haaga-Helia is a local section and a member of ESN Finland among 14 other local sections. We advocate for and take care of the international exchange students in Haaga-Helia University of Applied Sciences and the Helsinki region! 🌍

Our operations include a variety of events and activities from social events, trips and excursions to traditional Finnish student events and big club parties with up to 1500 attendees! Our objectives also include other projects and missions with the purpose of improving the Erasmus experience as a whole, and we regularly participate in national and international events and trainings of ESN.

Therefore, ESN Haaga-Helia is a great place to create, experiment and develop, both yourself and the organisation! ⚡️

ESN Haaga-Helia's board consists of:

President
Vice President
Treasurer
Communications Manager
Social Media Manager
Events Manager
Trips and Events Manager
Projects Manager
Web Project Administrator

The board is supported by five Officers — Advocacy, Finance & Partnerships, Content Creation, Graphic Design, and Social Events — as well as a group of Active Members. These roles are filled at the beginning of the year through a separate open call and selection process facilitated by the new board.

Learn more about each board position below!

👀 Ideal applicants are:

International or internationally minded
Passionate with thrive to learn, develop and experience
Committed and proactive towards their responsibilities and general board work
Proficient in English

Previous experience is not required, but is seen as a plus! Relevant work experience, studies, or other knowledge help in adjusting to the work. You will also be trained and onboarded to your position as well as the ESN work thoroughly by the 2025 board! 🧠

❓What we have to offer:

Interesting and relevant duties, projects and objectives to fulfill within and outside of your role
A chance to be part of an international community with opportunities in local, national and international levels
Industry knowledge and organisation experience from a registered association
Development of teamwork and soft skills
A chance to see the fruit of your hard work pay off in amazing student events and activities
Handful of benefits to compensate for your commitment throughout the year, for example free and fully funded trip opportunities!

Interested in this opportunity?

Send your application via the application form linked below by Monday 17th of November at 17:00 EET!

The positions will be filled by an election in our upcoming Autumn General Meeting on Tuesday 18th of November at 17:00! More information of the meeting coming soon on Instagram and our website!

You may also apply on the spot in the meeting without completing this online application, but without support materials. Please also note, that if you won't join the General Meeting, filling this form is required for you to be considered as an applicant to any of the positions!

With any questions regarding the application or board work in general, you can reach out to us via email at board@esnhaagahelia.eu.

Apply now!

Board Positions and Role Descriptions

President

Leads the board and oversees all operations
Chairs board meetings and ensures decisions are carried out
Coordinates board work and supports team members
Maintains contact with Haaga-Helia and partners
Develops organisational strategies and improvements

Vice President

Assists the President in managing the board
Replaces the President when needed
Supports teamwork and internal communication
Handles documentation and meeting notes
Coordinates member training and onboarding

Treasurer

Manages the budget and finances
Handles accounting, payments, invoices, and reimbursements
Prepares financial reports and statements for the board
Ensures compliance with financial regulations
Supports event teams with budgeting

Communications Manager

Oversees all internal and external communication
Prepares newsletters, updates, and announcements
Manages official email and information flow
Coordinates public and member comms. with Social Media Manager
Ensures communication follows ESN guidelines

Social Media Manager

Creates and schedules posts for social platforms
Promotes events and activities online
Engages with followers and answers messages
Works with the Graphic Design and Content Officers
Tracks engagement and improves visibility

Web Project Administrator

Manages and updates the association’s website
Ensures digital tools and systems run smoothly
Supports online registration and event pages
Implements new web features or integrations with ESN Finland
Assists with technical needs for projects and communication

Events Manager

Plans and manages local student events and activities
Handles logistics, venue bookings, budgets, and collaborations
Ensures events reflect ESN’s mission
Works together with Trips and Projects Managers
Collects feedback and reports outcomes

Trips and Events Manager

Coordinates student trips with Timetravels travel company
Tracks sales and volunteer spots of the trips
Coordinates cooperation with the PoBS Organising Committee
Plans and implements smaller trips and excursions
Supports Events Manager in planning and coordinating events

Projects Manager

Plans and develops local projects and initiatives
Follows and implements national and international ESN projects
Coordinates Active Member recruitment and volunteership
Supports Events Manager in keeping track with events and activities, and handles volunteer resources

Become an Active Member

Help us plan, organise, and execute amazing events, craft creative communications, design marketing strategies, develop websites, capture memories through photography, and much more based on your strengths and passions!

The Actives of ESN Haaga-Helia serve as a helping hand for various activities with a principal of contributing to the efforts but without responsibility!

What's in it for you?

Free access to events
Event patches
Exclusive trip opportunities
Build your network and make lifelong friends
Boost your skills and knowledge, and more!

Applications are closed for the rest of 2025, and will be reopened in early 2026!

Apply now!

Become an Officer

Join ESN Haaga-Helia as an Officer!

We’re on the lookout for three new Officers to join our international student community: Advocacy Officer, Graphic Design Officer, and Social Events Officer!

These roles are perfect for students who want to take their volunteering to the next level — gain hands-on experience, work closely with the Board, and develop valuable skills in a fun, flexible environment.

Whether you’re passionate about student wellbeing, creative design, or building unforgettable events, there’s a place for you in our team! 🙌

Apply as soon as possible, but before Tuesday 30 September at 23:59!

Apply now!

Joining the Board

The board of ESN Haaga-Helia serves as the executive and decision-making body of the association. It is elected annually by the members of the association at an open General Meeting, which is the highest decision-making authority within the association.

Typically, the board for the upcoming year is elected during the autumn General Meeting, usually held in November. However, if any positions become vacant during the year, they can be filled in the spring General Meeting or any additional General Meeting.

Take a look at our current board and their roles, and don’t forget to follow us on social media to stay updated on future open positions!

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